A dor
The event cost only shows up on the invoice weeks later, when it's too late to react.
Com o Partiu Formatura
Budget per event with planned and actual cost side by side, fed by purchases and accounts payable in the same system.
Organisation de la cérémonie · Événements
Cérémonie, bal et messe menés comme des projets : planning, équipes, coûts et contrôle des entrées
A graduation event has a venue, date, capacity, suppliers, scheduled staff, guest list, entry control and cost. Without a system, it all becomes a WhatsApp group and one spreadsheet per event. Here every event is a project with a schedule, staff scheduling, a tracked budget and access control on the day.
O problema e a saída
As dores que Événements resolve todos os dias
Se alguma dessas situações parece familiar, é porque elas se repetem em quase toda empresa de formatura, até o sistema certo entrar em cena.
A dor
Event staff are scheduled over text messages, and someone is always missing on the day.
Com o Partiu Formatura
Scheduling with invitations, confirmation, on-site check-in and automatic replacement of anyone who declines or doesn't confirm.
A dor
The entrance works from a printed list and the line at the ball grinds to a halt.
Com o Partiu Formatura
Access control with ticket scanning and facial identification, validating in seconds and logging each entry.
A dor
A supplier confirmed by phone, with no contract or deadline, disappears the day before.
Com o Partiu Formatura
Event suppliers come from the procurement records, with purchase order, contract and deadline on file.
A dor
A date or venue change doesn't reach everyone in time.
Com o Partiu Formatura
Changing the event updates the schedule in the app, sends a targeted notice and rebuilds the staff schedule.
Na prática
Exemplos reais de como Événements trabalha por você
Situações do dia a dia de empresas de formatura, do problema ao resultado, usando os módulos que você vê nesta página.
A ball with 900 people and a line that kept moving
O cenário
The entrance to the biggest ball of the year used to stall with manual checks against a printed list.
Com o sistema
Tickets were validated by scanning at the entrance, with facial identification for those who opted in, and every entry was logged at the gate.
O resultado
The line moved without checking names on paper, and the organizers knew in real time how many people were already inside.
Catering cost under control before the party
O cenário
Catering used to come in over budget, and the company only found out during reconciliation.
Com o sistema
The event budget started receiving purchase orders and accounts payable, with an alert when actual spend exceeded the plan.
O resultado
The overrun showed up while contracts were still being signed, and the deal was renegotiated before it became a loss.
A full team at commencement
O cenário
Staff went missing on the day because of scheduling miscommunication.
Com o sistema
Scheduling gained invitations with deadlines, mandatory confirmation, a replacement queue and on-site check-in through the app.
O resultado
No-shows dropped because replacements were triggered days in advance, not the morning of the event.
Como funciona
O caminho que a informação faz em Événements
Cada etapa é um módulo de verdade, e o que sai de uma entra na outra sem ninguém digitar de novo.
- 1Event plannedData, local, capacidade e orçamento previsto entram no cadastro, vinculados à turma, e o modelo de produção monta checklist e cronograma com as datas.
- 2Suppliers and staffPurchase orders and staff schedules come from the same system, with deadlines and confirmation.
- 3CommunicationGraduates see the schedule in the app and receive targeted notices by class.
- 4Event dayThe entrance validates tickets, staff check in and purchases run through the app.
- 5CloseoutActual cost, attendance and ratings consolidate the event results.
Módulo por módulo
Tudo o que existe em Événements
7 módulos e 40 recursos nesta página, o mesmo cadastro de turma, formando e evento sustentando todos eles.
Event Record and Schedule
Where, when, for how many and with whom.
- Event with date, time, venue and capacity
- Linked to the class and the contracted package
- Schedule visible in the graduate app
- Responsável pelo evento e checklist de preparação com prazo e dependência
- Rescheduling with automatic updates to the app, staff schedule and notices
Produção do Evento
O que está pronto e o que falta, semanas antes da noite.
- Nota de prontidão de 0 a 100 por evento, com o que falta escrito
- Alertas que ficam mais rigorosos conforme a data chega
- Dossiê do evento com checklist, cronograma, equipe, OS, problemas e os módulos do evento
- Modelos de produção com prazo relativo à data e biblioteca pronta para baile, colação, culto e jantar
- Calendário com conflitos de freelancer, local, responsável e fornecedor
- Página completa em Produção de Eventos
Event Budget and Cost
Planned and actual side by side, while you can still act.
- Planned cost per item and per supplier
- Comprometido somando OS emitidas, cachês das vagas confirmadas e locações
- Actual cost fed by purchases and accounts payable
- Alert when actual spend exceeds the plan
- Cost allocation to class profitability
- Comparison across similar events
Staff and Scheduling
Who works the event, confirmed and with attendance recorded.
- Scheduling by role, with open spots and fee amounts
- Invitations with deadline and confirmation in the app
- Replacement queue triggered automatically
- On-site check-in and check-out
- Blocks anyone with a critical occupational safety issue pending
- Payment through the wallet, integrated with finance
Event Suppliers
Catering, decor, sound and staging with orders and deadlines on record.
- Suppliers from the shared procurement records
- Purchase order linked to the event
- Contract and delivery deadline recorded
- Delivery checked on the day
- Supplier rating after the event
Entry and Access Control
Event entry with fast validation and a record of who came in.
- Ticket validation by scanning, in seconds
- Facial identification for those who opted in
- Entry log with date, time and gate
- Re-entry control when the event allows it
- Live dashboard with current attendance
- Visitors and service providers logged in the same control
Post-event
The event is over, and what's left becomes useful information.
- Encerramento da produção com as pendências e o resumo do dinheiro guardados
- Cost closeout with final actuals
- Actual attendance compared with expected
- Supplier and staff ratings
- Event photos added to the class gallery
- Lições aprendidas que viram item do modelo do próximo evento
Encontre o plano ideal para Événements
Compare os módulos e escolha a configuração que acompanha sua operação.