The problem
The meeting happens, but nobody knows who was called, who confirmed and what was decided.
With Partiu Formatura
Meeting with call notice, agenda, attendance confirmation and minutes generated at the end.
Graduation operation · Committee Portal: governance
Committee governance: meetings with minutes, approval thresholds, tasks, bulletin board, documents and decision history
The committee decides a lot in little time, and the decision usually lives in a group chat. The governance modules of the Committee Portal give it shape: meetings with call notice, agenda, confirmed attendance and generated minutes; approval with thresholds by amount; tasks as an action plan; bulletin board with read confirmation; documents with folders and versions; budget by category and a decision history that works as an audit trail.
The problem and the fix
The problems Committee Portal: governance solves every day
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
The problem
Any member approves any expense, and afterwards nobody owns it.
With Partiu Formatura
Approvals with thresholds: who approves what, by amount, with the decision on record.
The problem
What was agreed in the meeting never becomes anyone's action.
With Partiu Formatura
Tasks as an action plan, with owner and deadline, visible to the whole committee.
The problem
The important notice went out in the group chat and half of them did not read it.
With Partiu Formatura
Internal bulletin board with read confirmation, showing who has read it.
The problem
The contract is on the phone of someone who already left the committee.
With Partiu Formatura
Documents with folders and versions, available to the whole committee and preserved across terms.
The problem
The next term does not know why the previous one decided what it decided.
With Partiu Formatura
Decision history as an audit trail, with every act, who did it and when.
In practice
Real examples of Committee Portal: governance working for you
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
The minutes that came out with the meeting
The scenario
The committee met every month and the minutes were left for later, when someone remembered.
With the system
The meeting was called through the portal, with agenda and confirmed attendance, and the minutes were generated from what was recorded.
The result
The minutes were available to the whole committee the same day, linked to the meeting.
The expense that went through the right threshold
The scenario
A purchase request above what the treasurer could approve alone reached the portal.
With the system
The threshold by amount routed the approval to whoever had the power to decide, and the decision was recorded.
The result
The purchase went ahead with the right approval, and the history shows who approved it and when.
The change of term with context
The scenario
The committee was renewed mid-contract, and the new term did not know what had been agreed.
With the system
The decision history, the versioned documents and the meeting minutes remained available in the portal.
The result
The new term took over knowing what was decided and why, without starting from scratch.
How it works
How information flows through Committee Portal: governance
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
- 1Roles definedEach member has a role, and permission by role follows the precedence class, company and global.
- 2Meeting calledThe agenda is built, members confirm attendance and the meeting takes place.
- 3Minutes generatedThe minutes come out of what was recorded and stay linked to the meeting.
- 4Decision with thresholdApproval requests go to whoever has the threshold for the amount, and the decision is recorded.
- 5Tasks and noticesWhat was agreed becomes a task with a deadline, and the bulletin board notifies with read confirmation.
- 6History preservedVersioned documents and the decision history remain available to the next term.
Module by module
Everything included in Committee Portal: governance
7 modules and 35 features on this page, all running on the same class, graduate and event records.
Meetings with Generated Minutes
Call notice, agenda, confirmed attendance and the minutes ready at the end.
- Meeting call notice sent to the committee members
- Agenda built before the meeting
- Attendance confirmation per member
- Minutes generated from what was recorded in the meeting
- History of the term's meetings
Approvals with Thresholds
Who approves what, by amount, with no argument over who could decide.
- Threshold by role: who approves what, by amount
- Request goes to the right threshold according to the amount
- Decision recorded with who approved it and when
- Budget sent by the company appears for approval
- History of the term's approvals
Tasks and Action Plan
What was agreed becomes a task with an owner and a deadline.
- Tasks with owner and deadline
- Committee action plan in a single list
- Tracking of what is open and what is done
- Task linked to the meeting or decision that originated it
- Visible to the whole committee
Bulletin Board with Read Confirmation
The committee's internal notice, with who has read it.
- Internal notices posted on the committee bulletin board
- Read confirmation per member
- Who has read it and who has not, in plain sight
- History of the term's notices
- Without depending on a group chat
Documents with Folders and Versions
Contract, budget and receipt organized, with the right version.
- Documents organized in folders
- Versions of each document preserved
- Contract, budget and receipt in one place
- Available to the whole committee
- History across terms
Budget by Category
How much the class planned to spend on each thing, and how much has gone already.
- Graduation budget by category
- Comparison with what has already been spent
- Basis for approvals with thresholds
- Visible to the whole committee
- Tracked term after term
Decision History and Permissions
Every act with who did it and when, and every role with what it can do.
- Decision history as an audit trail
- Every act recorded with who did it and when
- Permission by role within the committee
- Permission precedence: class, then company, then global
- History available to the next term
Find the right plan for Committee Portal: governance
Compare the modules and choose the setup that fits your operation.