Graduation operation · Partiu Eventos App
The app for the team running the live event: a check-in sheet with search and filter by section, ticket scanning by camera or code, issue logging with category, severity and owner, and tracking of supplier, item, person or venue swaps with approval. All with the same dashboard login and the same database, no fake data and no printed spreadsheets.
The problem and the fix
If any of these situations sounds familiar, it is because they happen in almost every graduation company, until the right system comes in.
Check-in is done on a printed list, and no one knows how many have arrived until they count by hand.
The check-in sheet in the app shows progress in real time, with search by name, code or document and filter by section.
The mic fails, someone shouts on the radio, and half an hour later no one remembers who was supposed to fix it.
Each issue is logged with category, severity and owner, and moves through open, in progress and resolved, with author, time and note at every step.
The supplier sends a different waiter or different equipment, and the swap is never recorded anywhere.
The substitution is logged in the app (what goes out, what comes in and why) and goes on for approval or rejection.
Fake or already-used tickets get through the door because checking is done by eye.
Camera scanning says instantly whether the ticket is valid, already used, cancelled or doesn't exist.
The event coordinator has no view of the whole and keeps chasing every area.
The home screen brings together check-ins, open issues and pending swaps for each event, with shortcuts to every area.
In practice
Everyday situations at graduation companies, from the problem to the result, using the modules on this page.
Two entrances were receiving guests at the same time, and the paper list didn't match the number of tickets.
The team used the app on tablets: camera ticket scanning at one door and the check-in sheet with document search at the other.
Every entry was logged with time and who did it, check-in progress showed live, and duplicate tickets were blocked on the spot.
During the ceremony, sound channel 2 started feeding back.
The coordinator logged the issue under Audio, high severity, and assigned it to the tech team, which moved it to "in progress" and then "resolved" with the note "cable replaced".
The issue had an owner from the first minute to the end, and the history was kept for the conversation with the supplier after the event.
The lighting supplier sent equipment different from what was contracted.
The team logged the substitution as an item, with what went out, what came in and the reason, and the coordinator approved it in the app.
The swap was documented with approval, without relying on anyone's memory when settling the bill.
How it works
Every step is a real module, and what comes out of one goes into the next without anyone typing it again.
Module by module
8 modules and 36 features on this page, all running on the same class, graduate and event records.
The big picture for whoever is coordinating.
All of the company's events in the team's hands.
The guest list that updates itself.
Ticket checking that doesn't rely on the naked eye.
Every incident with an owner, severity and history.
Last-minute swaps logged and approved.
The same app on the phone in your pocket and the tablet at the door.
Only the company's team gets in, with their dashboard account.
Compare the modules and choose the setup that fits your operation.